Key Responsibilities:

This person must manage competing priorities in a fast-paced environment, including:

• Being a partner to the Global Head by understanding strategic priorities, key relationships, specific needs and then advise and make recommendations to best support the Global Head; and representing the office and the DA in a positive light through great follow-through skills, communications and sound judgement.
• Proactive management of Global Head calendar across multiple time zones, including understanding priorities, helping with preparation in advance of meetings and making sure that all business needs are coordinated; respond to requests by gathering and providing information.
• Coordinating domestic and international travel for the Global Head.
• Support and increase Global head internal and external visibility by working closely with Head of Engagement and Communications and aligning on upcoming events and activities for the Global Head, building in time to connect with associates across the globe and to attend key department meetings or events and innovating new ways of engaging with the ONC community (including partners).
• Manage sensitive matters with a high level of confidentiality and discretion.
• Scheduling the Integrative Cancer Decision Board (ICDB) monthly meetings and the Oncology Leadership Team bi-monthly meetings (an annual cycle) and overseeing meeting logistics; room bookings, sending invitations, requesting AV support (as needed), managing catering.
• Planning and coordinating onsite and offsite events and meetings within a budget, including organizing internal and external global meetings, videos, and conference calls.
• Organizing visits from external scientists, guest speakers, and consultants, visits from patients, and visits from the public; also serving as the point person and assisting in logistical details.
• Preparing and submitting expense reports and monitoring approval flows relating to travel and other expenses of the supervisor and other directors as well as for invited speakers and consultants.
• Collaborating on other departmental or ad hoc requests as needed, and occasionally covering for other admins.

Essential Requirements:

• This position will be located at the Cambridge, MA site and will not have the ability to be located remotely. This position will require 0-2% travel as defined by the business (domestic and/ or international).  Please note that this role would not provide relocation and only local candidates will be considered.  
• High school diploma required. Associates or Bachelor’s degree preferred or equivalent relevant experience.
• 8+ years of experience in providing administrative support to executive-level managers, with preference for experience in a pharmaceutical company.
• Proficiency with Word, Outlook, Excel, PowerPoint, and SharePoint, and a general affinity for information technology and for learning new software.
• Excellent communication skills including a sound command of verbal and written English; additional languages appreciated.
• Ability to write and to proofread email messages and other documents. Proven ability to draft formal emails to external and internal stakeholders.
• Discretion to handle confidential and sensitive information, including personnel issues, sensitive negotiations with external parties, patient information, and other legal documents.
• Proven track record of excellent service-oriented interpersonal skills, used to successfully develop effective, collaborative relationships across a diverse, global organization. You consider the impact of what you write and say and how your language affects others. You enjoy and work successfully with others that have different nationalities, languages, thinking styles and approaches to work.
• Pro-active, results-driven self-starter; good planning, prioritization, problem solving and organizational skills; thoughtful and cooperative team colleague, flexible and adaptive to change; resilient and enthusiastic, responding constructively to different ideas and input.
• Independent working style, well organized and committed with a strong sense of responsibility.
• Ability to handle the stress involved in managing complicated schedules for an executive in a complex environment with frequently required changes and adjustments, including the ability to prioritize and handle multiple tasks in a timely fashion.
• Self-motivated and resourceful personality that searches for ways to anticipate needs and to conceive of alternatives and potential solutions to occasionally difficult and often changing scheduling, interpersonal, and travel needs.

Desirable Requirements

• A curious mind and proven instinct to find creative new approaches and apply them successfully.
• MS Teams experience.
• You already live the meaning of the Novartis Values & Behaviors of Inspired, Curious, Unbossed and Integrity. You inspire and encourage others, with purpose and meaning behind your actions; you are curious and self-aware with an open learning-mindset; you are a supportive colleague, creating clarity and accountability for others and yourself. You place integrity at the heart of everything you do.

The pay range for this position at commencement of employment is expected to be between: $63,600 to $118,200 / year; however, while salary ranges are effective from 1/1/25 through 12/31/25, fluctuations in the job market may necessitate adjustments to pay ranges during this period. Further, final pay determinations will depend on various factors, including, but not limited to geographical location, experience level, knowledge, skills and abilities. The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.